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Faculty members seeking to commit organizational resources to an externally funded project must first submit a written request for authorization from their supervisors and, ultimately, from the Dean of University Libraries.  In cases of externally funded projects which include a provision for purchased time, authorization from their supervisor and the Dean of University Libraries must be secured no later than thirty days prior to the submission date of the grant. In all other cases, authorization from their supervisor and the Dean of University Libraries must be secured no later than ten business days prior to the submission date of the grant.  Before committing to an externally funded project and applying for authorization, UL faculty must carefully evaluate the impact of grant commitments on their primary job responsibilities. The impact on the applicant's unit should be discussed with the unit supervisor as part of the authorization process.

Faculty members committed to externally funded projects not formally initiated or authorized by University Libraries are expected to fulfill their roles (e.g., principal investigator (PI), research associate, etc.) using research time or personal time outside of their normal work schedules. In cases where purchased time is desired to be a component of an externally funded project, the faculty member must negotiate the amount of purchased time and its use with their immediate supervisor and the Dean of University Libraries as part of the authorization process. Arrangements for purchased time must be made in such a way as to impede the normal operation of the unit as little as possible. Faculty members whose externally funded projects include purchased time are expected to use research time or personal time if their commitment to the externally funded project exceeds the amount of time purchased.

Approved by UL faculty 5/7/02