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Grants Accounting is a unit of the Controller's Office and oversees the accounting and financial management of grants and contracts for all eight Kent State campuses.

Our Roles and Responsibilities include

• Create, maintain, and terminate sponsored project indexes/funds in Banner
• Communicates index/fund numbers to the PI and others as appropriate
• Review grant expenditures to ensure they are budgeted, within the grant period, and allowable
  • Purchase Orders
  • Check Requests
  • P-card Reconciliation allocations
  • Expense Reimbursements
  • Workflows (cost transfer, salary redistribution, and detail code for fee waivers)
  • Subrecipient invoices
• Process journal entries
  • Cost Transfers (Salary and Non-Salary)
  • Budget Entries
  • Year end Indirect Cost allocation
• Prepare and submit to the sponsoring agency
  • Invoices
  • Financial Reports
  • Return of unused funds
• Manage the collection of sponsored project funds
  • Draw down Letter of Credit funds
  • Monitor Grant Accounts Receivable for timely payment of invoices
  • Inform PI and others as appropriate of payment problems
• Monitor project funds and notify PI and others as appropriate when a problem exists, such as
  • Budget line overspent beyond allowable limit
  • Project deficit
  • Failure to meet Cost Share obligations
  • Unexpended Program Income funds
• Effort Reporting
• Subrecipient Monitoring
  • Certification of Single Audit Reports
  • Request and review supporting documentation based on Risk Assessment
  • Perform periodic desk reviews as needed
• Share responsibility with Sponsored Programs to formulate, implement, and interpret policies and procedures relating to sponsored projects
• Assist with
  • Development and negotiation of the Facilities & Administrative Rate Agreement
  • Audits (government, sponsoring agency, and the annual external audit of the university)
  • Preparation of various institutional reports and surveys